How To Clean Up Duplicate Emails In Outlook 2010

Read time 10 min

When you import items in MS Outlook, and the indistinguishable detection option is turned off, and this is where Outlook skips the indistinguishable items. Once the import is completed, you cannot remove indistinguishable items easily. Focus on the phrase "you cannot remove duplicate items easily." This ways – you can remove the duplicate items, but non easily.

To assist yous remove duplicate items in Microsoft Outlook 2016, 2019 and in all previous versions, go through this unabridged postal service meticulously.

How Duplicate Items May Become Problematic for You?

Microsoft Outlook is counted among the prominent applications offered with Microsoft Suite. For ensuring shine performance, Outlook requires loads of resources. Outlook users commonly encounter duplication of messages and emails from time to time. Y'all will probably be facing the beneath-mentioned bug at some point in time.

• Duplicate emails lead to defoliation. The user cannot confirm whether an e-mail was replied or not. If you keep to respond the same email multiple times, and then it volition lead to further confusion between the team members and clients.
• Duplicate emails increment the size of the Outlook data files unnecessarily. The Outlook awarding becomes slower. It negatively affects the business productivity. It takes more time in accessing new emails and replying to them.
• If the Outlook is configured with Exchange Server or Part 365, duplicate items will increase the size of Commutation/Office 365 mailbox.
• The Outlook backups volition take more space and if you save backups at any external cloud storage, and then you will need to pay more than for actress infinite.

Reasons That Result in Duplication of Electronic mail Messages

The reasons are many, and the possible reasons are listed below.

1. Wrong configuration of rules
   If the rules are configured incorrectly, information technology will create confusion when you lot receive an email message. This results in duplication of the emails.
2. Short intervals in sending and receiving messages
   If the inbox updates with depression frequency, the emails and other data in the mailbox will non get synchronized and will lead to duplication of data.
3. Error in account setup
   If the same email account is used in different devices, i.east., laptop and mobile, then it volition cause repeated synchronization of the incoming message. This tin be one of the reasons for email duplication in the Outlook mailbox.
4. Inappropriate settings of the mailbox
   While creating an account in Outlook, if the mailbox parameters are set inappropriately, so it is likely to receive same email and any message for multiple times.
5. Technical Issues
   The technical result in the mail service server is also a reason behind the duplication of Outlook items. Such instances frequently happen if you lot activate the option of "Leave Messages on the Server". The inaccurate configuration of Microsoft Outlook gets regulated when two or more "motility a re-create to" rule is applied to specific incoming emails. This frequently leads to duplication of emails. Duplication of emails can also be due to the merging of numbers of PST files into a unmarried file.

Whatsoever may be the reason behind creating multiple copies of a unmarried message, information technology will hamper the productivity of Microsoft Outlook, and therefore, you lot should remove duplicate items of Outlook!

How to check the duplicity of emails in Outlook?

You lot cannot determine the duplicity of a unmarried outlook email in a unmarried glance. You can utilise several properties of a message to cheque if it shows more than than a single email. You can use the following fields for the comparison:

• Subject field
• Text
• Sender
• Recipient
• Attachment

If y'all run a search using such fields, you can see the same emails multiple times if you have duplicates in the mailbox. For a modest number of duplicate emails, you can search the inbox emails based on the in a higher place fields (e.yard. "Subject") and delete the similar emails using the Delete selection in the application. Just the aforementioned would be a tough task when in that location are a large number of duplicate items.

Is Information technology Like shooting fish in a barrel to Remove the Duplicate Files from Outlook 2019, 2016, 2013, 2010, and 2007?

Cleaning the duplicated files from your mailbox is essential. It would be tough for you if you lot have hundreds to thousands of such items. If the count is fifty-fifty bigger, information technology would be almost impossible to delete those items manually. And then, in brusk, removing duplicate items manually is not an like shooting fish in a barrel task, and unfortunately, Microsoft does not provide an easy fix for this trouble, non even in Outlook 2013.

How to Remove the Duplicate Items On Outlook?

Do you desire to eliminate the duplicate emails from your Outlook?

Before you get ready to remove the duplicate items of Microsoft Outlook, you need to discover the cause of the trouble and so solve the problem. However, if you cannot do anything, and so here is the assist for you. Below mentioned are 5 ways to remove duplicate files from Outlook mailbox.

1) Configure the rules correctly
Check whether the Outlook rules are configured correctly or not. If rules are not gear up accordingly, information technology will create confusion among different email folders. Configure the rules correctly. Besides, ensure that only a single case of the Outlook application is running. Close the extra instances of the Outlook.exe using the Task Manager on your organisation.
two) Always select "Do not Import Duplicate Items" while importing Outlook items
When you import of Outlook PST file items like mailbox folder or contacts using the Import/Export feature in the Outlook awarding, you must ensure to select the "Do Not Import Indistinguishable Items" option towards the end of the Import procedure to avert the import of indistinguishable items in the application
iii) Fix the inbox updates frequency
Y'all need to increment the inbox update frequency. Start Outlook and and then go to Send and Receive. Now select Ascertain Send or Receive Groups. Now set up the value within xv-30 minutes.
4) Clean up the inbox
Outlook has numbers of utilities and add-ins, which can help you lot to clean-up the duplicate emails easily. Perform the below steps to make clean up your mailbox:

1. Start Outlook.
2. Select a mailbox folder.
3. Select Home > Cleanup. Now, configure the beneath options:
   • Clean up Conversation will delete and motility the indistinguishable emails that are in the conversation.
   • Make clean Upwardly Folder will remove the duplicate emails from whatsoever detail folder
   • Clean Upwards Folders and Subfolders will make clean up the duplicate folders and subfolders
4. Correct-click the Deleted Items folder and click Empty Binder that will permanently delete the emails.

5) Antivirus Application
If you found indistinguishable files in your mailbox, it could be due to the endmost of the server connexion and settings of the Antivirus application. If the server connection is not close down properly, then emails that are not flagged every bit received will create the duplicates. For resolving this, you need to get through the transmission of Antivirus application and disable the e-mail protection. We do non recommend this step as disabling the antivirus tin can outcome in severe issues if any virus attacks your PC via an email.

6) Third-Party Outlook Duplicates Remover
You tin also opt for a reliable Third-Political party Outlook Duplicate Remover tool for permanently removing the Outlook duplicates. The 3rd-party tools are developed in such a way that you do not need to worry about indistinguishable emails or other duplicate Outlook items anymore.

One such application is Kernel for Outlook Duplicates Remover. The software automatically finds and removes duplicate items from your Outlook. It is the best and proven solution to remove Outlook duplicate items. Information technology provides you lot many options to notice duplicate items; for example, you can specify a engagement range to find duplicates. A gratuitous version of the software is also bachelor that allows you to remove indistinguishable items. Y'all can as well remove ten items from each folder with this complimentary Outlook Duplicates Remover tool.

Follow the step by step process to remove duplicates in MS Outlook:

Step 1: Launch Kernel for Outlook Duplicates Remover awarding and click on the Add Chore push button to add or create a new chore.

Footstep ii: In the Task Creation Wizard, requite Task Name and Task Clarification and click Adjacent to proceed.

Footstep 3: Now, search for indistinguishable items past selecting folders; you can prioritize the folders to search for duplicate items with the Up and Down buttons and click the Next button for the next stride.

Stride 4: Choose the type of operation that y'all want to perform on the indistinguishable items searched by the software and click Adjacent.

Step five: In this stride, you can compare the emails and other items by selecting the properties as shown in the screenshot. Click on the Next push button for the final pace.

Step half dozen: If you want to salve the progress report of the chore, click Save Study and finally hit the Finish button.

As you have noticed, in that location is no manual solution to detect and delete duplicate items in Outlook except that you read every electronic mail and delete them. To save your valuable time, you lot tin can opt for an automated solution similar Kernel for Outlook Duplicates Remover.

Conclusion

Indistinguishable items can create a lot of issues in Outlook. They create confusion for users, swallow large space in the data file, and even make PST files vulnerable to corruption bug and errors. Though Outlook users tin can accept various precautions to avert this issue, it is difficult to remove duplicate emails from the mailbox unless yous are using a professional person tool. That is why many Outlook users prefer Kernel for Outlook Duplicates to remove duplicate items from their mailboxes

Watch Video: To know Complete Process of Outlook Duplicates Remover Tool

How To Clean Up Duplicate Emails In Outlook 2010,

Source: https://www.nucleustechnologies.com/blog/how-to-remove-duplicate-items-in-microsoft-outlook/

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